apply to be an Operations coordinator with bee line!

Utilize your talent as an operations mastermind and coordination guru to keep our office, vendor relations, and inventory running smoothly every single day. 

If you thrive off going above and beyond to work collaboratively to keep operations, projects and inventory running smoothly, and you constantly think three steps ahead of every move, then we’ve want to talk to you! This position offers you a variety of great opportunities:

  1. You will get to flex your project management and logistical muscles while utilizing your strong communication skills to oversee and manage a variety of business dealings for Bee Line Support 

  2. You will get to join us at our brand-new corporate office in the exciting City of Chicago, with access to many means of public transportation (yes, that includes Divvy bikes), fun cuisines, and an interactive open-air office environment 

  3. Even as you’re learning and growing with our company, you’ll be able to make an impact immediately, and be heard and appreciated by upper management 

  4. It’s an exciting time to join us, and we need your help more than ever! We have aggressive expansion initiatives underway and are hiring top-notch talent who share our passion for success 

  5. With an upbeat and positive culture and strong shared commitment to the Bee Line Support vision, it’s not surprising that we have a high number of long-tenured employees!∔


Office Coordinator Image.jpg
 
 

the requirements

 We are currently looking for a skilled Operations Coordinator to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities. An excellent operations coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed.  

The goal is to ensure that office operations are efficient and add maximum value to the organization. 

To be a good fit for the Operations Coordinator position, you will have:

Requirements:

  • Bachelor’s degree in Business Administration or similar

  • 2-3 years’ experience in a similar role

  • Proficient with Microsoft Office (especially Excel and Word)

Skills:

  • Proven ability to work collaboratively with others

  • Excellent communication and time management skills

  • Excellent phone etiquette

  • Highly organized with an aptitude for problem solving

  • Neat, professional appearance

  • Able to prioritize tasks and work independently

  • Friendly and personable∔


The Role:

We are seeking an energetic and skilled operations coordinator (operations administrative assistant) for our rapidly growing company. In this role, you will oversee the general operations of our janitorial services and ensure that logistical needs are met. You will coordinate with vendors, clients and our operations team, handle inventory, supply orders and create reports. You will be an essential part of the smooth daily operation of the business.

**You will work out of our Downtown Chicago office, near the South Loop, with many modes of transportation available!

More specifically, you will help in the following areas:

  • Logs all information, processes, and maintain up to date records for facility operations in TEAM Software, and other systems in use.

  • Run daily, weekly, monthly reports related to field operations.

  • Data entry.

  • Create work tickets. Maintain records of work performed, supplies used (if any) and prepare work ticket for billing.

  • Client communication: contact clients regarding scheduling any janitorial project work and follow up with management to ensure work was completed successfully; log all client concerns/issues, requests, etc, and follow up day after to ensure completion/correction of request/concern.

  • Supply Distribution: Coordinate our paper good supply business (orders and deliveries). Also, monitor/track outgoing chemicals and cleaning supplies.

  • Collect paper goods data and submit order forms for client approval with the various client’s, etc.

  • Purchasing/Supply Inventory: Maintaining spreadsheet of complete inventory and replenishment dates. Restocking supplies in shelves. Preparing supply order for management team.

  • Paper/Chemicals/Equipment from our preferred vendors. Place orders on-line to replenish chemical, equipment and paper supplies.

  • Data Tracking/Charts: Create daily, weekly and monthly reports of operations (building budgets, staff’s timekeeping hours, overtime etc).

  • Admin/Clerical duties (such as filing, uploading, answer phones, etc)

Note: This description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities

 
 

what’s in it for you?

Great Culture

It’s fun to work for a company that is going places! The energy is positive, teamwork is strong, and people truly enjoy their work every day. Leadership often buys lunch for the entire office, and rewards good work with gifts, parties and quarterly raffles. The Chicago office has a positive and interactive environment, with an exterior deck and picnic area (perfect for BBQs), and lots of fun, local spots in the vicinity.

Growth Environment

We have aggressive growth goals, and we are well-positioned to reach them. We’re light-years ahead of the competition in our approach and our results, and we have major clients throughout the region. In addition to being a woman-owned company, we are a part of CASE, a coalition of corporations, small businesses and community partners committed to promoting economic development through local purchasing, hiring, and investing.

Strong values

Our progressive approach extends beyond our cleaning solutions. We are also proactive about employee development, and we promote from within whenever possible. Each of us is guided by values of KARMA: Kindness, Adaptability, Respect, Motivation and Accountability.

Excellent Compensation:

In addition to a competitive wage, we offer excellent benefits, including medical and dental insurance, 401K plan with employer match, PTO, and much more.∔

Fighting filth since 1966. Bee Line Support Inc. Is dedicated to improving the image and quality of our client’s facilities while providing our employees with safe, rewarding work and opportunity for advancement. We provide comprehensive commercial cleaning solutions with rigorous standards and innovative equipment for corporate, medical, industrial and K-12 school facilities. Bee Line employees all follow the same guiding principles. We believe that a job well done pays dividends: When you look good, we look good. And germs? They’ll get what’s coming to them too. Bee Line is a certified women-owned business and a certified member of Chicago Anchors for a Strong Economy (CASE).  ∔